On-line registration will be available in February 2020.
Early bird registration deadline until : August, 15th, 2020.
For specific questions regarding registration, please contact: firstname.lastname@example.org
All participants must be registered and are urged to register in advance. You will be able to register on line on a secure server by paying with your credit card or by bank transfer.
Registration per phone will not be processed. Registrants will receive an e-confirmation with an invoice, which will include the amount of Value Added Tax (VAT) to be paid.
This e-confirmation should be presented upon arrival at the welcome area.
|Physician Members - before deadline (30/06/2020)||450€ (VAT incl.)|
|Physician Members - after deadline (30/06/2020)||490€ (VAT incl.)|
|Physician Non Members - before deadline (30/06/2020)||520€ (VAT incl.)|
|Physician Non Members - after deadline (30/06/2020)||570€ (VAT incl.)|
|Resident / Subsidised* - before deadline (30/06/2020)||300€ (VAT incl.)|
|Resident / Subsidised* - after deadline (30/06/2020)||350€ (VAT incl.)|
|Students / Physiotherapists* - before deadline (30/06/2020)||150€ (VAT incl.)|
|Students / Physiotherapists* - after deadline (30/06/2020)||200€ (VAT incl.)|
|Industry (Non exhibiting) - before deadline (30/06/2020)||350€ (VAT incl.)|
|Industry (Non exhibiting) - after deadline (30/06/2020)||400€ (VAT incl.)|
All indicate rates above include a VAT of 20% at current rate at the day of printing.
*Please provide certificate of your Head of Department
Early registrations will be accepted until Tuesday, 30 June 2020, midnight CET.
From Wednesday, 30 June 2020 until Wednesday, 30 September 2020, late registration fees apply for every new registration.
From Thursday, 1 October 2020, on-site registration fee applies for every new registration.
DELEGATES' REGISTRATION FEES INCLUDE
- Admission to all congress sessions, poster area and technical exhibition
- Congress documents (final programme, abstracts book, congress bag)
REGISTRATION MODIFICATION & CANCELLATION POLICY
All cancellations are to be sent to MCI in writing (by mail or e-mail), including social and networking events if any.
For cancellations received until Wednesday, 5 August 2020, deposits will be refunded less 25% administrative charge. After this date, no refunds will be possible.
A handling fee of EUR 40. - per registration will be charged for every registration modification received after Wednesday, 5 August 2020.
If a badge is lost or forgotten, an administrative fee of EUR 80. - will be charged for the reprint of the badge after identity verification (passport, driving license or other recognised identification documents).
PAYMENT CONDITIONS & METHODS OF PAYMENTS
- Credit card:
Only Eurocard/MasterCard, Visa and American Express are accepted. Please note that the merchant name that would appear on your credit card statement would be “MCIFrance".
- Payment by personal cheques are not accepted.
- Bank transfer – please make your payment to:
EHS 2020 - MCI FRANCE, 25 Rue Anatole France, 92300 Levallois-Perret, France
CREDIT LYONNAIS – Agency: Le Crédit Lyonnais – ESDC LYON GDS COMPTES
Bank code : 30002 - Sort code : 05666 – Account : 0000060133P – Key : 15
BIC : CRLYFRPPXXX – IBAN: FR91 3000 2056 6600 0006 0133 P15
All payments are to be made in Euros (EUR). VAT may increase without notice and any such change will be reflected in final rates.
Please indicate the participant's name, identifier and “EHS 2020” on ALL payments (for example, EHS20-I/XX). All costs are to be borne by the ordering customer. Please note that payments made by bank transfer could be subject to fees payable to your local bank.
An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.
Full payment of all items is requested when registering (by credit card or by bank transfer). No confirmation or invitation letter will be sent until MCI has received the payment.
After Tuesday, 15 September 2020, only payments by credit card will be accepted.
Modifications and/or new registrations made on-site will require immediate payment (by cash or credit card).
In accordance with DIRECTIVE 2011/7/EU, late payment interest will be charged in the amount of 8% above the European Central Bank’s base reference rate.
INSURANCE, RELEASE AND WAIVER OF LIABILITY
It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. EHS 2020 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the congress’ participants and accompanying persons.
EHS 2020, MCI, Lille Grand Palais and official hotels are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual) in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.
The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.
Registration and/or admittance to the congress shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect. Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to congress staff upon request. By registering to the congress or entering the congress you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this congress.
CLOSURE OF A HOTEL
Should above mentioned offered hotel(s) close between the date the contract was signed and the start of the event, MCI will do its utmost to offer alternative options to the client. If the client confirms such an alternative option, MCI will not be responsible for any difference in rates. Should the client decline the option and book in another hotel outside of MCI’s block, pre-payments made by the client for the closing hotel(s) would be reimbursed by MCI.
As a registered attendee of the congress, you agree to grant permission for EHSand MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize EHS and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing EHS programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness
appears; that these materials will become the property of EHS and MCI.
Please visit the following website http://visahq.com/ to check if you require a visa for France.
Citizens of other countries may need a visa. Please contact your travel agent or the nearest France diplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities.
During the reservation process, please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their reservation fee.
Please note that neither EHS nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. The invitation letter does not financially or legally obligate EHS or MCI in any way. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. EHS and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.